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Changes to Special Event Application Process

The City is changing the application and permitting process for community special events that require the use of City property and/or City logistical and planning support. Primary goals are to simplify the application process for the benefit of event organizers and to streamline the internal review process by the various departments that typically provide event assistance. It will also allow the City to effectively manage its finite supply of equipment and staffing, while balancing its support of longstanding community events with new and unique event proposals.

Event organizers are encouraged to start their applications early (see the schedule below). For new event proposals, planners may be required to attend a review meeting.

For Events Held:                                        Application Deadline           Meeting Review Date
April 1 – June 30                                          January 17                                 February 2
July 1 – September 30                                April 18                                       May 4
October 1 – December 31                           July 18                                        August 3
January 1, 2023 – March 31                       October 17                                 November 2

A streamlined, online application form has been created, to be used for all event proposals that involve use of public streets, parks or other City property. Separate applications are available for Block Parties, Mobile Demonstrations and Car Washes. Also new for 2022 will be a Park Use Permit for groups wishing to hold small activities in a City park that won’t disrupt typical park uses.

If you have questions about this new process, contact Parks & Recreation at 614-583-5300. For walks and runs, contact the City Manager’s Office, at 614-583-5040.

2022 Community Calendar
As a service to the community, the City provides an online Community Calendar of special events on its website. These event listings are oftentimes promoted by the City via other means, as space and scheduling permits. Now is the time to send us details of qualifying community events for 2022. Click here for submission details.

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